Reports and reporting

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Requirements

All registered fertilizer manufacturers must submit timely and accurate quarterly tonnage reports even if there were no sales during a quarter.

The quarterly inspection fee is $1 per ton; the minimum inspection fee is $10 per quarter. The inspection fee must be paid to LDAF on all fertilizers sold and must be submitted with the quarterly tonnage reports. The inspection fee is only required to be paid once on each lot of fertilizer sold in Louisiana. Make checks payable to the Louisiana Department of Agriculture & Forestry (LDAF) or pay online through USAPlants .

If you select the small package goods exception during the annual registration process, you do not owe quarterly inspection fees. However, everyone (including guarantors that selected and paid for the small package goods exception) is required to submit quarterly tonnage reports. If you have the small package goods exception, you must pay $1 per ton on all tons sold or distributed in excess of 100 tons per year.

Deadlines and late penalties

LA R.S. 3:1413(C) states that tonnage reports and inspection fees be due and payable on the first day of October, the first day of January, the first day of April, and the first day of July.

Reports and fees are considered late if not received online or postmarked by the due date.  Late reports require a penalty payment of 10% of the $1 per ton inspection fee. If tonnage reports are not filed and inspection fees are not paid or postmarked by the due date, the amount of fees due plus the penalty shall constitute a debt and shall become the basis for a judgment against the registrant at an administrative adjudicatory hearing of the Agricultural Chemistry and Seed Commission.

Late or not received tonnage reports may be cause for charges to be alleged and issued against a guarantor for violations of the Louisiana fertilizer law and the guarantor will be subject to appear at an adjudicatory hearing before the Agricultural Chemistry and Seed Commission.  All registered guarantors (including those that pay the $100 small package goods fee for selling small packages only) are required to submit quarterly tonnage reports for all four quarters each year even if nothing was sold during a quarter. The commission may impose a civil penalty of not more than $500 per violation of the Louisiana fertilizer law at an administrative adjudicatory hearing (R.S. 3:1417 & R.S. 3:1418).

Submitting reports

• Login in to the online portal .

• Use the parish code from the parish code sheet listing the Louisiana parishes. Parish codes must be written for each entry – no ditto marks please.

Guaranteed Analysis: For Mixed Grades and Materials, enter analyses in all three columns using two digits. Example:

• UFTRS Codes : Enter the correct Uniform Fertilizer Tonnage Reporting System (UFTRS) code for the tonnage being reported.  For a blended fertilizer, code the NPK not micronutrients. Please use only UFTRS codes.

• Tons Sold: Compute to the second decimal (i.e. 12.50, 8.00, etc.); do not use fractions.

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Before any industrial hemp seed or propagating stock is shipped into Louisiana, it must be approved by LDAF.

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First planting report

Within 15 days following the first day of each planting, complete a first report of planting . If you do not intend to plant at one of your approved locations, report as “No Planting.”

Harvest report

At least several days prior to harvesting, submit a harvest report for each planting address. LDAF will then contact you about collecting samples. Harvest is not allowed until you receive approval from LDAF.

Crop acreage report

Hemp growers and seed producers are required to file acreage reports with their local FSA office. Learn about crop acreage reporting .

Quarterly report

On or before the end of each quarter, submit a quarterly planning and distribution report .

Annual report

On or before November 15, submit an annual production report .

Destruction report

At least several days prior to destructing a field, greenhouse, or indoor growing area, submit a destruction report . Destruction is not allowed until you receive approval from LDAF.

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Requirements

All registered agricultural liming manufacturers must submit timely and accurate quarterly tonnage reports even if there were no sales during a quarter.

The quarterly inspection fee is $0.10 per ton; the minimum inspection fee is $10 per quarter. The inspection fee must be paid to LDAF on all agricultural liming material sold and must be submitted with the quarterly tonnage reports. The inspection fee is only required to be paid once on each lot of agricultural liming material sold in Louisiana. Make checks payable to the Louisiana Department of Agriculture & Forestry (LDAF). The agricultural liming material program does not currently have the option to pay online through USAPlants. Please remit payment via check to the address on the tonnage reporting form.

LA R.S. 3:1430.7(A) states quarterly reports shall be submitted on or before the thirtieth day after the last day of each quarter. The quarters shall end on the last day of September, December, March, and June.

All registered guarantors are required to submit quarterly tonnage reports for all four quarters each year, even if nothing was sold during a quarter.

Learn more at Fertilizer and Agricultural Lime.

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See pest control reporting .

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See quarterly feed / pet food tonnage report.

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Products that require new registration

• Brand new products

• Existing products whose formulas or ingredients have been changed

The deadline for registration submissions is June 30th.

If you registered your product in previous years, and its formula hasn't changed, you don't need to submit a new registration. Instead, you should complete an annual registration renewal

Required labeling on feed or pet food products

Any feed or pet food product you register for the first time, or re-register as part of the annual renewal process will need a label based on a lab analysis.

Instructions for completing new registration form.

Click on the " new feed or food registration " button below to download a fillable registration form. Then follow these instructions:

1. Fill in business name, address, telephone number and date. Business name should be the same as that appearing on the labels of your products.

2. List the complete name of each feed/pet food product to be registered. The name of the product is the only information needed. If more space is needed to list additional products, please attach another sheet.

3. Attach a copy of the label for each new or revised product on an 8½ x 11 sheet of paper. As labels are revised or a new labels designed, please forward a copy to us indicating if this is a new product or a revision of one already registered. You must submit the label fee only, not a new company registration fee or inspection fee, for new products filed during the fiscal year. If the protein, fat or fiber changes, it is considered a new product.

4. Sign and date your application. This application expires the last day of June each year.

5. Enclose a check covering payment of the annual registration fee of $40.00 and the label fee per number of products registered and inspection fee if you are required. An additional fee of $50.00 will be charged for renewal registration POSTMARKED after June 30th.

6. For companies selling commercial feeds only in packages of ten (10) pounds or less, there is a $200 fee to be paid in lieu of the inspection fee (also known as quarterly tonnage fees). This is to be submitted with your registration application.

7. Send registration application to:

Louisiana Department of Agriculture and Forestry

c/o Revenue 5825 Florida Blvd., Suite 1003 BATON ROUGE, LA 70806

Contact info

Louisiana feed program

(225) 935-2169
FeedProgram@ldaf.state.la.us

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Annual re-registration of pet food

If you registered a pet food in Louisiana during a previous year, and nothing in the formula has changed since then, you will need to complete re-registration every year

Instructions

1. Fill in business name, address, telephone number and date. Business name should be the same as that appearing on the labels of your products.

2. List the complete name of each feed/pet food product to be registered. The name of the product is the only information needed. If more space is needed to list additional products, please attach another sheet.

3. Attach a copy of the label for each new or revised product on an 8½ x 11 sheet of paper. As labels are revised or a new labels designed, please forward a copy to us indicating if this is a new product or a revision of one already registered. You must submit the label fee only, not a new company registration fee or inspection fee, for new products filed during the fiscal year. If the protein, fat or fiber changes, it is considered a new product.

4. Sign and date your application. This application expires the last day of June each year.

5. Enclose a check covering payment of the annual registration fee of $40.00 and the label fee per number of products registered and inspection fee if you are required. An additional fee of $50.00 will be charged for renewal registration POSTMARKED after June 30th.

6. For companies selling commercial feeds only in packages of ten (10) pounds or less, there is a $200 fee to be paid in lieu of the inspection fee (also known as quarterly tonnage fees). This is to be submitted with your registration application.

7. Send registration application to:

LOUISIANA DEPARTMENT OF AGRICULTURE & FORESTRY c/o Revenue 5825 Florida Blvd., Suite 1003 BATON ROUGE, LA 70806

1. A copy of the registration application will be mailed to you after it has been approved.

2. Any questions concerning registration should be directed to Courtney Foote at 225-353-9552.

Contact info

LDAF Revenue Department

(225) 353-9552
info@ldaf.state.la.us